Minutes of the Annual General Meeting of Ozfin held on Saturday,December 6th,2009.

at the  Clarence YMCA Pool,  Montague Bay, Tas.

 

There were eleven members present: Glenn Hoppitt (V.P.) was in the Chair.

 Kathy Jones (Treasurer), Helen Lane (Coaching Director),Sabina Stephenson(Technical Officer/Publicity) Jan Archer (Secretary), Denise McMaster, Katja Jakobs ,Candice Saisoaa,

 Rod Archer, Storm Foulkes, Rowan Cooper,

A quorum was established and the meeting opened at 10.30am.

 

Apology from Matt Edmunds and Helen Rubin.

 Rod Archer moved that the Apologies be accepted. Carried.

 

Minutes of the 2008 AGM were corrected (Name spelling error) and confirmed

 moved: Helen Lane, seconded Kathy Jones.

The only Business arising from the minutes was reference to the proposed increase in fees, which has now been negated due to the Ozfin financial arrangement.

 

Inward correspondence  :  Matt Edmunds advising that he is unable to stand for another term as President however he is willing to accept Newsletter or AUF liasen duties after March 2010.

Moved:

Kathy Jones, seconded Storm Foulkes that the inward correspondence be received ..carried.

 

 The was no outward correspondence.

 

PRESENTATION OF ANNUAL REPORTS:

PRESIDENT’S REPORT : was received unamously and tabled.(for later discussion).

 

Other reports:

Coaching Directors Report.

Record Officers report,

Publicity officer

Technical Officer Report

 

All reports ( both written and verbal) were received as a whole.

 Moved: Helen Lane, Seconded: Sabina Stephenson …Passed.

Discussion took place on all reports but no resolutions were put.

 

Treasurers Verbal report with a credit balance of  $5615.05 was received and discussed

 Moved Denise McMaster…. second: Jan Archer  Motion Carried.

 

At the request of Glenn Hoppitt discussion took place regarding distribution of Ozfin monies held.

This resulted in a motion put by Helen Lane that: $2,500 be placed on Fixed Deposit, the motion was seconded by Rowan Cooper and the motion carried.

 

A futher motion was put by Storm Faulkes that: a budget be received by end of April 2010,from all Appointed Officers,for expenditure of remaining funds,for consideration of the committee.

Seconded Helen Lane. Motion carried.

 

One outstanding account only: Department of Justice for $53.20 this account as presented was passed for payment by General Consent.

 

 

 

The Election of the executive took place and the results were as follows:

Helen Lane- President

Jan Archer- Vice President

Storm Faulkes- Secretary

 Glenn Hoppitt- Treasurer

Sabina Lane - Development Co –ordinator

 

Other Officers appointed by the committee were: Rod Archer – Technical Officer

                                                                                     Matt Edmunds – Newsletter

                                                                                     Candice Saisoaa-Website

                                                                                     Kathy Jones – Social Director

 

 

GENERAL BUSINESS:

Jan Archer moved that the 2010 Australian Championships and AGM be held in N.S.W. in July 2010 at a date to be determined was  put by Jan Archer Seconded Rowan Cooper  was discussed and carried.

 

Discussion took place regards Certificates and medals- the overall opinion was that medals are still prefered over certificates however Katja and Storm suggested both. No motion was put.

 

The meeting was declared closed by the Chair at11.35am.